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Documents

Basic Documents

Service Documents

Service Instructions


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Documents

The following PDF files appear on various pages throughout our website. They appear here for easy reference and downloading.

PDF files are viewed with Adobe Reader. If you need Adobe Reader, please download Adobe Reader.

Basic Documents

Below are the main documents members and meetings will need:

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Service Documents

These documents are used by GPI chairs and committee members, or anyone interested in an elected position on GPI. Editable versions of all forms have been posted.

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Service Instructions

Below are detailed instructions for the various tasks which all Chairs, Region 7 Reps/Alts and World Service Delegates/Alts Chairs and Region 7 Reps/Alts and World Service Delegates/Alts who require access to the archive can request the login information from the webmaster.

Online Archive
Online Address Book
Approving all-GPI Emails
Cleaning Out GPI Email Boxes
Storage Locker

Online Archive

GPI maintains a complete, secure online archive of all relevant GPI documents. Chairs, Region 7 Reps/Alts and World Service Delegates/Alts who require access to the archive will be given login information by the webmaster.

The online archive is a reference archive; if you would like to add files to it, please contact the webmaster.

Below are instructions for accessing the GPI online archive:

  1. go to www.google.com
  2. make sure you are signed out of any other google accounts (if you are signed in under another google account, in the upper right corner of your webpage is either your profile picture or a colored circle containing your first initial; click on that and then click on the "Sign Out" button to sign out)
  3. click on the blue "Sign In" box in the upper right corner of your screen
  4. enter the email address and password where prompted
  5. in the upper right corner of your screen should be an icon with 9 small squares; if there is not, type "www.google.com" into the address bar and hit return, the resulting screen will show the 9 square icon in the upper right corner
  6. click on the 9 square icon, then select "Drive" (usually -- but not always -- the middle icon in the third row)
  7. this takes you to the GPI online archive
  8. the input bar next to the word "Google" is a search bar, so you can just search for what you need
  9. if you have specific questions, please contact the webmaster.

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Online Address Book

GPI maintains a secure online address book of all GPI service people. Chairs and Region 7 Reps/Alts and World Service Delegates/Alts who require access to the archive will be given login information by the webmaster.

Below are instructions for accessing the GPI online address book:

  1. go to www.google.com
  2. make sure you are signed out of any other google accounts (if you are signed in under another google account, in the upper right corner of your webpage is either your profile picture or a colored circle containing your first initial; click on that and then click on the "Sign Out" button to sign out)
  3. click on the blue "Sign In" box in the upper right corner of your screen
  4. enter the email address and password where prompted
  5. in the upper right corner of your screen should be an icon with 9 small squares; if there is not, type "www.google.com" into the address bar and hit return, the resulting screen will show the 9 square icon in the upper right corner
  6. click on the 9 square icon, then scroll down to the second set of square icons and select "Contacts" (usually -- but not always -- the rightmost icon in the third row)
  7. the resulting page is the master GPI address book
  8. if you have specific questions, please contact the webmaster.

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Approving all-GPI Emails

GPI maintains an email address (all-gpi@gpioa.org) which is master list of all members who chose to subscribe to our GPI Email List. This list will facilitate email announcements to all the OA groups and individual members within Greater Pittsburgh Intergroup (GPI). Upcoming events, website updates and requests for information, service opportunities, and any related GPI OA information will be sent out via this list.

Because anyone may send an email to this address, all messages must be approved by a GPI service person (Executive Board Member, Standing Chair, Region 7 Rep/Alt or World Service Delegate/Alt) to ensure that only relevant messages go through.

Below are instructions GPI service people to approve (or reject) these emails:

  1. when a message is pending approval, GPI service people will receive an email from all-gpi-owner@gpioa.org with the subject heading "All-GPI post from [email address] requires approval
  2. open this email; you can ignore the attachments
  3. the email will include a request to visit a link to approve or deny the request; click on that link
  4. a new tab will open and ask you to enter the List Moderator Password; do that and click the "Let Me In" button
  5. you will next see one of 2 possible pages: if the message has already been approved or rejected by someone else, there will be a message reading "There are no pending requests." If you see this, skip to step 12
  6. if the message is still pending approval, you will see the second possible page: Administrative requests for mailing list: All-GPI
  7. click the "view the details" link to be taken to the "Database Updated..." page
  8. scroll down the page to see the "Message Excerpt" section: the details of the email will be here
  9. to approve the message, select the "Approve" radio button and then click "Submit All Data"
  10. if you are unsure if the message should be approved, select the "Defer" radio button and then contact the webmaster with your question
  11. to reject the message, select the "Reject" radio button, enter an explanation for why the message is being rejected in the "If you reject this post, please explain" textbox, and then click "Submit All Data"
  12. the "Logout" link is to the extreme right of the page, click on this to logout
  13. if you have additional questions, please contact the webmaster.

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Cleaning Out GPI Email Boxes

Each GPI position has at least one email address associated with it in order to provide continuity between elections and anonymity to GPI members as they perform their duties. For a list of emails associated with each position, please see the GPI Roster. Email sent to these addresses automatically forwards to each GPI member's individual mailbox, so there is no need for GPI members to check their box in order to get their messages.

However, these email boxes have size limits, and so each GPI member is responsible for cleaning out these email boxes at least once per month. Reminder emails are sent monthly prior to the GPI meeting and include detailed instructions, but those instructions are repeated below for reference. The email password will be given to each GPI member by the webmaster.

  1. go to this link: https://rc.webmail.pair.com/
  2. enter the email address you are responsible for in the username@domain box (remember, you are responsible for not only the chair email; for example, marathon@gpioa.org, but also your committee email address, committee_marathon@gpioa.org.)
  3. enter the password
  4. now you're into the email interface; it will resemble MS Outlook. In the bottom left corner is a piechart, with a percent next to it. This is the percent of your mailbox size that you're using. If you hover the mouse over the percent (not the piechart), it'll tell you how much disk space you're currently using, and how big your total mailbox is. Remember, if you go over your size limit, the box closes down & doesn't receive mail.
  5. To select a message, just click on it, then click the trash can to delete it. You can select one message, and use control click to select other non-contiguous messages, and shift click to click continuous messages. That way, you can delete all at one time. There will be some spam to delete, and you'll want to delete any messages that will not be of use to whomever replaces you in your position down the line. **The goal is to only save emails that will be useful to your successors.**
  6. once you delete messages, click the "Trash" folder, then re-delete the messages from the Trash like you did in step 5 above. If you don't do this, the files aren't truly deleted & continue to take up space, putting your mailbox at risk of filling up & not receiving mail.
  7. go back to your inbox & click "Refresh" (it's in the upper left corner with 2 arrows overtop); this checks the mail again, so you can see if you've received any new spam. If you have, repeat steps 5 and 6.
  8. logout (button is in upper right corner of page)

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Storage Locker

GPI maintains a storage locker at U-Haul Moving & Storage of Oakland (formerly Iron City Self Storage). GPI members and committee members can access this locker as needed.

Please review the following instructions before going to the storage locker to save yourself a wasted trip:

  1. be sure you have the locker number and combination before going to the storage unit
  2. you *must* go to the locker during standard hours (when the office is open) from 8a-6p Mon-Sat or 9a-5p Sun; check the website at https://www.uhaul.com/Locations/Truck-Rentals-near-Pittsburgh-PA-15213/809082/ to be sure that these hours haven't changed
  3. once you arrive at U-Haul, go to the office and get the key for GPI's locker
  4. once you get to GPI's locker, unlock both locks
  5. the combination lock is a little tricky, you must make sure that the numbers align exactly with the dashes, and once they do you just press on the numbers like a button to release the lock
  6. to lock the combination lock, you must change the numbers so the proper combination isn't set, otherwise the lock will not engage
  7. after accessing the locker, you must return the key to the office; failure to return the key will result in you being charged for a new secure lock for GPI's locker

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Always to extend the hand and heart of OA to all who share my compulsion; for this I am responsible.

Greater Pittsburgh Intergroup of Overeaters Anonymous
P. O. Box 5459
Pittsburgh, PA 15206

24 hour Answering Service (412) 765-3004
http://www.gpioa.org

Please send comments or questions to webmaster@gpioa.org